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Procurements - RFP and IFBs

The following information relates to how Heartland Works, Inc. handles procurement activities, which include Requests for Proposals (RFP) and Invitations for Bids (IFB).

General Information

Heartland Works, Inc. (HWI) issues Requests for Proposal (RFP) and Invitations for Bids (IFB) for purchases and services used by Heartland Works, Inc. and/or Local Area II Workforce Centers. A partial copy of a RFP or IFB may be viewed by clicking on the name of the RFP below. Some of the attachments to RFPs or IFBs may need to be mailed to prospective bidders and may not be available through this website. If the RFP or IFB accessible below does not contain all attachments, a complete bid packet including all attachments will be mailed upon request. Prospective bidders submitting proposals must request the complete bid packet if it is not available through this website. Contact information is below.

Kansas Local Area II One-Stop Operator Request For Proposals

Heartland Works, Inc. 5020 SW 28th Street, Suite 100, Topeka, KS 66614-2348, is issuing a request for proposals to provide One-Stop Operator services under Title I of the Workforce Innovation & Opportunity Act (U.S. Department of Labor federal funding).  Heartland Works is seeking providers interested in coordinating one-stop services at our four Workforce Center locations (Topeka, Lawrence, Junction City & Manhattan).  A mandatory Pre-Bid Conference will be held on Thursday, December 15, 2016, at 2:00 pm at the Topeka Workforce Center, 1430 SW Topeka Blvd., Topeka, KS.  Please RSVP for the Pre-Bid Conference by emailing onestoprfp@heartlandworks.org by noon Tuesday, December 13, 2016.  All bid proposals must be received by 3:00 p.m. on Tuesday, January 10, 2017.  Heartland Works, Inc. welcomes all interested organizations to bid.  Heartland Works is an Equal Opportunity Employer/Provider.  All requests for technical assistance and any questions regarding this RFP must be directed to onestoprfp@heartlandworks.org .

To access the RFP, please click the link below:

KS LAII One-Stop Operator RFP

NOTE – the original RFP had an error on the timeline.  All questions to the RFP are due on Thursday, December 22, 2016 by noon and all answers to the questions will be posted on Thursday, December 29, 2016 by 3:00 p.m.  The original RFP stated a due date of Tuesday, December 22, 2016 by noon and a posting date of Tuesday, December 29, 2016.  The timeline has been updated to reflect the day change to Thursday on both dates.

To access the Questions & Answers for the One-Stop Operator RFP, please click the link below.  Questions were due by noon on Thursday, December 22, 2016.  The Questions & Answers document below includes all questions asked by the deadline.

One-Stop Operator Q&A


General Procurement Policies of Heartland Works

Heartland Works encourages competition at all levels and endeavors to afford full and open competition in preparing procurement plans. Any interested bidder is encouraged to submit a bid.

When brand names or trade names are used in Heartland Works, Inc. RFPs or IFBs, it is for the purpose of item identification and to establish standards for quality, style, and functionality. Bids on equivalent items of substantially the same quality, style and functionality are invited.

Prospective bidders should inform Heartland Works, Inc. if the specifications or other bidding requirements are faulty, unnecessary, or inhibit competition. If Heartland Works, Inc. agrees with the prospective bidder, an amendment will be issued.

Bidders submitting bids will be notified by mail if their bid is not accepted for award of contract.

Conflicts of interest during bid award process are strictly monitored for Heartland Works, Inc. staff, Heartland Works, Inc. Local Workforce Development Board of Directors and Local Area II Chief Elected Officials Board of Directors. Persons with financial or other interest in a company/firm submitting a proposal are prohibited from the evaluation and selection process.

Heartland Works, Inc. principal objective in purchasing goods and services is to acquire quality goods and services and to maximize the purchasing value of the Federal funds used to administer employment and training programs.

Complaint Procedures for Heartland Works, Inc. RFPs and IFBs

When a bidder believes that they were treated unfairly in the contract award process, a bidder may file a protest with the Executive Director who will then have ten days in which to reach an informal resolution of the protest. Should the protest not be resolved within ten days, the bidder may submit, in writing, a protest to the Heartland Works, Inc. Local Workforce Development Board of Director’s Executive Committee. Names of Executive Committee members may be obtained by request from the persons named as contact persons in the RFP or IFB. The Executive Committee will then have thirty days to reach a decision. No further appeals will be allowed. This does not prohibit the bidder from seeking resolutions beyond that allowed by Heartland Works, Inc. The State of Kansas and/or U.S. Department of Labor shall review a complaint or protest regarding subrecipient contractors selection procedures only if the complaint furnished evidence that: a) All administrative remedies of the Executive Director have been exhausted; b) The complaint involves a violation of federal law or regulation (Federal jurisdiction), a violation of State law or regulation (State jurisdiction) or a violation of the Local Area II Plan’s fiscal policy protest procedures.

Heartland Works, Inc. is an equal opportunity employer/program.

Page Last Updated 12/4/15


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